The Latest Buzz with G&C Accounting
Grants and Contracts (G&C) Accounting is hosting a monthly information session to provide post award research news and updates to the Georgia Tech research community. Our next session will be held virtually on July 17, 2025. Please register for the session using the link below. If you would like to view our past session please navigate to our website: grants.gatech.edu -> Training -> The Latest Buzz with G&C Accounting. We look forward to seeing you!
Link to register.
June 17, 2025
For Presentation Slides (PDF),
For Recorded Session.
| Topic | Presenter | Recording start |
| Georgia Tech Research (RI and GTRI), RI Sponsored Programs, G&C Education & Outreach – PI Articles and The Latest Buzz | Josh Rosenberg | 0:00:46 |
| Budget Update: New for Fiscal Year 2026: Preemptive Worktag Corrections in OneUSG, Useful Reports. OneBudget reports - how to find, details. | Kimberly Short | 0:09:36 |
| Sponsored Research Accounting Updates - Fiscal Year-end updates and reminders. Fiscal YE Close Business process downtime schedule. Award exceptions update. Cost Share exceptions. Subrecipients vs Contractors. Fiscal YE late EDR issues, warning. | Glenn Campopiano | 0:19:23 |
| Sponsored Award Effort Limitation - implementation of a maximum annual 98% effort on RI sponsored awards. Year End Effort Compliance - NIH. Example, correction issues. Summer Pay. ASRs updates and deadlines. | Jonathon Jeffries | 0:30:56 |
| Mass Export Function for ASR for Off-boarding Employees and Prior Year Cost Transfer report. How to download. Reports on eASR website to be phased out. New Training Section - G&C website | Andrew Chung | 0:38:32 |
| Overview: Annual Statement of Reasonableness (ASR) Statistics Report. ASR Report Tab. ASR Statistics Tab. Accessing the ASR Statistics Report. Overview. | Barkley Howard | 0:46:08 |
| Managing Participant Support Costs . What is Participant Support? Who qualifies as a participant. Who does not qualify as a participant. Managing Participant Support Costs and Documentation. | Charles Derricotte III | 0:50:56 |
| Key Year-End GC Dates FY2025. DocuSign Email Enhancement for Georgia Tech Cost Share Certification Form. | Amy Zhang | 00:59:55 |
| Current Professional Development Opportunities, GT Certification Contact Hours & CEU credit, RAB Meeting, Research Administrator Appreciation Event, Keynote Speaker Jill Christensen | Rob Roy | 01:04:15 |
May 19, 2025
For Presentation Slides (PDF),
For Recorded Session.
| Topic | Presenter | Recording start |
| Georgia Tech Research (RI and GTRI), RI Sponsored Programs, G&C Education & Outreach – PI Articles and The Latest Buzz | Josh Rosenberg | 0:00:36 |
| Fringe Rates (4) at Georgia Tech – FY26, Fringe Rate Proposal Process – FY26, Resident Instruction Full Fringe Rate Comparisons, Resident Instruction Grad Health Rate Comparisons, GT/GTRI Exchange of Services/Admin Study – FY26, Monthly WAF and Grant Management, Sponsored Award Effort Limitation | Jonathon Jeffries | 0:08:05 |
| Graduating and Non-Student Employee Dashboard Reports, “Graduating Employee” ASR Report, “Non-Student” ASR Report, Graduating Students and Non-Student Employee Dashboards, Navigating - Graduating Employee ASR Report | Andrew Chung | 0:19:42 |
| Travel & Expenses – Airfare | Xinia Richards | 0:29:37 |
| CPF and EDR Monthly Deadlines, >90 Day EDR Justification, Commitment Accounting |Best Practices | Jason Cole | 0:36:43 |
| Past Term Exceptions, Cost Share Exceptions, Project Accounting, G&C Invoicing, Award Terminations by Sponsor | Glenn Campopiano | 0:42:32 |
| Purpose of the Audit, Finding 1 – Shared Services Costs - Inadequate Documentation for Shared Services Allocation, Finding 2 – Cost Allocation Issues - Inconsistent Allocation of Costs Across Awards, Finding 2 – Cost Allocation Issues - Inconsistent Allocation of Costs Across Awards, What now? Split Costs Allocation Justification Form (Official), Split Costs Allocation Justification Form (Where to find) | Charles Derricotte III | 0:57:08 |
| G&C Month-end Close Review: Adjustment Journals, G&C Month-end Adjustment Journals | Neli Tranakiev | 01:10:26 |
| Upcoming Live/Synchronous Classes, Current Professional Development Opportunities, GT Certification Contact Hours & CEU credit, RAB Meeting, Research Administrator Appreciation Event, Keynote Speaker Jill Christensen | Rob Roy | 01:16:41 |
April 24, 2025
For Presentation Slides (PDF),
For Recorded Session,
For Q&A.
| Topic | Presenter | Recording start |
| Georgia Tech Research (RI and GTRI), RI Sponsored Programs, G&C Education & Outreach – PI Articles and The Latest Buzz | Jonathon Jeffries | 0:00:18 |
| NIH Salary Cap Management, 2025 NIH Salary Cap Example, Year End Effort Compliance – NIH, Sponsored Award Effort Limitation | Jonathon Jeffries | 0:07:15 |
| NEW - Graduating Employee ASR Report, Navigating the Graduating Employee ASR Report, Navigating - Graduating Employee ASR Report | Andrew Chung | 0:15:30 |
| How to access DocuSign Templates, Create a New Agreement Envelope, Apply Template, Add Recipients | Barkley Howard | 0:30:32 |
| CPF and EDR Monthly Deadlines, >90 Day EDR Justification, Commitment Accounting |Best Practices | Jason Cole | 0:34:47 |
| Award Exceptions, Cost Share Exceptions, Year End Important Deadlines, What not to put in an E-Mail, Year End to Do’s, Adding Documents in WD to Awards | Glenn Campopiano | 0:41:50 |
| Real Time Scenario: Equipment Split Costs, Allowability Conditions – Split Costs, Example Scenario – Equipment Purchase, Call to Action | Charles Derricotte III | 0:50:31 |
| Cost Transfer Refreshers, Allowable Exceptions, Cost Transfer Questionnaire Refresher | Karon Gray | 01:00:41 |
| Extract Grants, Driver Worktag Manager Details Dashboard | Amy Zhang | 01:12:55 |
| G&C Month End Close Process, Initiation, Process Overview | Tony Wang | 01:14:50 |
| Upcoming Live/Synchronous Classes, Current Professional Development Opportunities, GT Certification Contact Hours & CEU credit, Georgia Tech’s Certified Research Administrator (CRA) Study Group, Celebrating the Career of Dr. Rob Butera, RAB Meeting, Research Administrator Appreciation Event, Keynote Speaker Jill Christensen | Rob Roy | 01:19:25 |
March 25, 2025
For Presentation Slides (PDF),
For Recorded Session.
| Topic | Presenter | Recording start |
| Georgia Tech Research (RI and GTRI), RI Sponsored Programs, G&C Education & Outreach – PI Articles and The Latest Buzz | Josh Rosenberg | 0:01:08 |
| Project Accounting Updates, Awards Denominated in Foreign Currency, 4.2.5 Foreign Sponsor Payments | Glenn Campopiano | 0:08:32 |
| How to Initiate Residual Cost Transfer (Demo) | Kyle Bowen | 0:17:33 |
| Monthly WAF and Grant Management, NIH Salary Cap Management, Sponsored Award Effort Limitation, Summer Pay, Travel on Grants | Jonathon Jeffries | 0:22:13 |
| Institutional vs Individual Memberships, New Spend Codes for membership types | Andrew Chung | 0:30:38 |
| Trips Which Include Annual Leave / Personal Travel- Policy 6.6, Airfare Cost Comparison, Lodging and Meals, Rental Car Cost Consideration, Personal Vehicle Mileage Calculation, Call to Action: Document, Document, Document | Charles Derricotte III | 0:37:52 |
| ATTACHMENTS: Dos, ATTACHMENTS: DON’Ts | Robert Carswell | 0:45:46 |
| Workday 2025 R1 Release | Amy Zhang | 00:52:40 |
| Upcoming Live/Synchronous Classes, Current Professional Development Opportunities, GT Certification Contact Hours & CEU credit, Spotlight Award, RAB Meeting, Research Administrator Appreciation Event | Rob Roy | 00:56:38 |
February 20, 2025
For Presentation Slides (PDF),
For Recorded Session,
For Q&A.
| Topic | Presenter | Recording start |
| Georgia Tech Research (RI and GTRI), RI Sponsored Programs, G&C Education & Outreach – PI Articles and The Latest Buzz, Other News and Notes | Josh Rosenberg | 0:01:10 |
| CPF and EDR Monthly Deadlines, >90 Day EDR Justification, Changes to Scheduled Reports, Commitment Accounting |Log in or reporting issues | Jason Cole | 0:11:48 |
| Past term 9/30/2024 and earlier in Exception, NIH 15% Indirect Cost Rate Issue, Project Accounting Updates, Carry Forward of Un-Obligated Budget Balances | Glenn Campopiano | 0:17:33 |
| G&C Financial Analyst- How to reach us | Douglas Feller | 0:23:50 |
| 2025 NIH Salary Cap, NIH Salary Cap Management, Summer Pay Guidelines, Late Cost Transfers | Jonathon Jeffries | 0:32:40 |
| Quick Hits, Unexpected Repair is Needed, Who is responsible for this cost? Buckets that cover Repairs & Maintenance – 715100, Scenario 1: Repair is related to Sponsor owned Equipment included on project, Scenario 2: Repair is related to GT owned Equipment that supports deliverables on project. (Budget Included), Scenario 3: Repair is related to GT owned Equipment that supports deliverables on project. (Budget Not Included), Other Considerations, Access – Attaching Documentation in Workday(Journal Entries), Access – Grant Manager(s) | Charles Derricotte III | 0:41:08 |
| G&C Month-end Close Review, G&C Month-end Close Review – Preparation, G&C Month-end Close – Customer Invoice Review | Neli Tranakiev | 00:52:19 |
| Upcoming Live/Synchronous Classes, Current Professional Development Opportunities, GT Certification Contact Hours & CEU credit, RAB Meeting, Research Administrator Appreciation Event | Rob Roy | 01:07:41 |
January 22, 2025
For Presentation Slides (PDF),
For Recorded Session.
| Topic | Presenter | Recording start |
| Georgia Tech Research (RI and GTRI), RI Sponsored Programs, G&C Education & Outreach – PI Articles and The Latest Buzz | Josh Rosenberg | 0:00:32 |
| Project Accounting Updates, Purchasing & Inventorying Equipment, Notice of Proposed New G&C Award Closeout Timelines | Glenn Campopiano | 0:11:17 |
| Sponsored Award Effort Limitation, 2025 NIH Salary Cap, Early/Terminating Employee ASRs, Monthly WAF and Grant Management, Sponsored Program Mandatory Awareness Training | Jonathon Jeffries | 0:18:30 |
| Audit Readiness – Salary Best Practices (PI Health Check), Audit Readiness – Travel Best Practices (Spend Authorizations), Audit Readiness – Other Direct Costs, Audit Readiness – FDP Matrix, Audit Readiness – Attaching Documentation in Workday | Charles Derricotte III | 0:28:08 |
| G&C New Employee On-Boarding Process, Mandatory Training Courses for the Accountant Role | Tony Wang | 00:43:54 |
| Upcoming Live/Synchronous Classes, Current Professional Development Opportunities, GT Certification Contact Hours & CEU credit, RAB Meeting, Research Administrator Appreciation Event | Rob Roy | 00:48:00 |
December 17, 2024
For Presentation Slides (PDF),
For Recorded Session,
For Q&A.
| Topic | Presenter | Recording start |
| Research Stats, RI Sponsored Programs, G&C Education & Outreach – PI Articles and The Latest Buzz , Recording GIT Award Payments, Booking Process for GIT Awards, Forms of Payment, How to Find Recorded Payments | Josh Rosenberg | 0:00:25 |
| CPF and EDR Monthly Deadlines, Commitment Accounting |Log in or reporting issues, >90 Day EDR Justification | Jason Cole | 0:16:41 |
| FY24 & Earlier Awards Overspent & Past Term, Cost Share!! The gift that keeps taking, Past Term Expense Postings, Awards executed after the start date has passed | Glenn Campopiano | 0:20:30 |
| Effort Reporting – Electronic Workload Assignment, The Monthly WAF and Grant Management, Graduating Student ASRs for FY25, 2023 Higher Education Research and Development (HERD) Survey, F&A/Indirect Reports in Workday | Jonathon Jeffries | 0:30:35 |
| Sponsored Program Mandatory Awareness Training | Andrew Chung | 0:38:46 |
| Summer Pay Noncompliance Risk(s), Departmental Funding Sources, Advanced Project Numbers, Supplemental Pay Overview, Cost Transfer Workflow, Other Key Compliance Notes | Charles Derricotte III | 0:46:11 |
| Contact.Grants email update | Amy Zhang | 00:57:22 |
| EVPR Institute Research Awards 2025 – Open, RAB Meeting, Current Professional Development Opportunities | Josh Rosenberg | 00:59:25 |
November 20, 2024
For Presentation Slides (PDF),
For Recorded Session,
For Q&A.
| Topic | Presenter | Recording start |
| Research Stats, RI Sponsored Programs, G&C Education & Outreach – PI Articles and The Latest Buzz | Josh Rosenberg | 0:00:34 |
| CPF and EDR Monthly Deadlines, Commitment Accounting | Best Practices, Change Position Funding , Express Direct Retro, >90 Day EDR Justification | Jason Cole | 0:09:40 |
| Award Exceptions FY24 and Earlier, What is Budget and How to Manage it, Budget, Monthly Office Hours | Glenn Campopiano | 0:20:01 |
| Grants and Contracts Closeouts Things to look for, Past Term Expenses, Open Obligations by Company – CR, Subaward Invoices, Fixed Price Awards | David Lyons | 0:32:40 |
| Annual Statement of Reasonableness – Final Push, Graduating Student ASRs for FY25, Indirect Cost Example, Service Centers | Jonathon Jeffries | 0:46:12 |
| Minimum Effort Policy 2.1.6-Policy Statement, Why is effort needed, When is effort reviewed, Travel on Sponsored Awards, Documentation of Travel, Managing Travel Budget-Best Practices, Resources | Charles Derricotte III | 0:55:08 |
| Good Practices for Creating ServiceNow Requests | Amy Zhang | 01:03:04 |
| Current Professional Development Opportunities, GT Certification Contact Hours & CEU credit, RAB Meeting, Leadership Update | Rob Roy | 01:09:38 |
October 17, 2024
For Presentation Slides (PDF),
For Recorded Session,
For Q&A.
| Topic | Presenter | Recording start |
| Research Stats, RI Sponsored Programs, G&C Education & Outreach – PI Articles and The Latest Buzz | Josh Rosenberg | 0:00:09 |
| CPF and EDR Monthly Deadlines, OVER 90 DAYS LATE EXPRESS DIRECT RETRO (EDR) TRANSMITTAL FORM, Commitment Accounting Key Points | Ana Sahasrabudhe | 0:10:12 |
| FY19-FY24 Closed Awards that are Overrun, M&S, Equipment and Capital Equipment, PI Leaves the Institute, Reporting 3rd Party Cost Share, Project Accounting Office Hours | Glenn Campopiano | 0:19:24 |
| Annual Statement of Reasonableness, Personal Services Reporting Tutorial (Effort Training), RI Fringe Rate Study Submissions to ONR, Resident Instruction Full Fringe Rate Comparisons (Actuals), Resident Instruction Grad Health Rate Comparisons (Actuals), Cost Accounting Additional Reminders | Jonathon Jeffries | 0:28:32 |
| How to edit future schedule, Find Award Budget Amendments - GTCR | Amy Zhang | 0:40:48 |
| Upcoming Live Professional Development, New and Improved Cost Share Class, Current Professional Development Opportunities, GT Certification Contact Hours & CEU credit, 2024 Grant Conference | Rob Roy | 0:47:36 |
September 26, 2024
For Presentation Slides (PDF),
For Recorded Session.
| Topic | Presenter | Recording start |
| Research Stats, RI Sponsored Programs, G&C Education & Outreach – PI Articles and The Latest Buzz | Josh Rosenberg | 0:00:29 |
| Actively managing your awards and sub awards, Allowable Costs, Budgets vs. Actuals, Cost Transfers | Glenn Campopiano | 0:09:18 |
| Grant Lines/Related Worktags, Indirect Rate, Budgets, Period of Performance, Award and Grant Line Status, Cost Share | Douglas Feller | 0:16:42 |
| Annual Statement of Reasonableness –Manual Form, Personal Services Reporting Tutorial (Effort Training) | Barkley Howard | 0:26:43 |
| SCARV - Service Center Annual Rate Validation, Service Center Billing, Service Center Compliance Risk | Andrew Chung | 0:30:10 |
| Sandia Best Practices/Reminders, Overview of Sub-Recipient Monitoring, Sub-Recipient Resources | Charles Derricotte III | 0:41:01 |
| Schedule Live Composite Reports | Amy Zhang | 0:53:11 |
| Upcoming Live Professional Development, Current Internal Professional Development Opportunities, GT Certification Contact Hours & CEU credit, Research Administration Buzz Meeting | Josh Rosenberg | 0:59:12 |
August 28, 2024
For Presentation Slides (PDF),
For Recorded Session.
| Topic | Presenter | Recording start |
| Georgia Tech Research (RI and GTRI), RI Sponsored Programs, G&C Education & Outreach – PI Articles and The Latest Buzz, Subrecipient Monitoring | Josh Rosenberg | 0:00:25 |
| OneUSG Cost Detail Reports, Commitment Accounting, | Jason Cole | 0:08:09 |
| eWaf – New Easier Access, Project Accounting Updates, Project Accounting Office Hours | Glenn Campopiano | 0:11:43 |
| Cost Share Certification Form | Douglas Feller | 0:18:14 |
| Annual Statement of Reasonableness, Unit Financial Manager Review of ASRs, Institutional Base Salary (IBS), Personal Services Reporting Tutorial (Effort Training), Additional Reminders | Jonathon Jeffries | 0:21:30 |
| Risk: Cost Transfers from Non-Sponsored to Sponsored | Charles Derricotte III | 0:31:30 |
| Workday 2024 Release 2 | Amy Zhang | 0:40:34 |
| Upcoming Live Professional Development, Current Professional Development Opportunities, GT Certification Contact Hours & CEU credit, Research Administrator Appreciation Event, July RAB Recording Now Available, Keynote Speaker Ari Gunzburg, Research Administration Buzz Meeting, Leadership Update | Rob Roy | 0:47:03 |
July 23, 2024
For Presentation Slides (PDF),
For Recorded Session.
| Topic | Presenter | Recording start |
| Research Stats, RI Sponsored Programs, G&C Education & Outreach – PI Articles and The Latest Buzz | Josh Rosenberg | 0:00:33 |
| Commitment Accounting, OneUSG Cost Detail Reports | Jason Cole | 0:08:04 |
| Personal Services Reporting(Effort Reporting), Cost Transfers, FY25 Cost Share, Grants and Contracts Accounting Office Hours | Glenn Campopiano | 0:18:05 |
| Annual Statement of Reasonableness – General Info , Confirming your effort in ASR website, New Certification Statement | Andrew Chung | 0:26:46 |
| Cost Accounting Updates- Cost Share tuition remission JE (Demo) | Justin Yoo | 0:38:45 |
| Salary Charged to Sponsored Projects, Subaward Best Practices & Reminders, Other Resources to Note- Recurring Supplier Invoices, Important Updates for Travel and Expenses | Charles Derricotte III | 0:42:32 |
| Reminder – Latest Buzz Information/ Archives, How to Request Grant Manager Change | Tony Wang | 0:54:08 |
| Upcoming Live Professional Development, Current Internal Professional Development Opportunities, GT Certification Contact Hours & CEU credit, Research Administrator Appreciation Event, July RAB Recording Now Available, Keynote Speaker Ari Gunzburg, Research Administration Buzz Meeting | Rob Roy | 0:58:09 |
July, 2023 to June, 2024
Archived FY2024 Latest Buzz resources
July, 2022 to June, 2023
Archived FY2023 Latest Buzz resources
July, 2021 to June, 2022
Archived FY2022 Latest Buzz resources
January, 2021 to June, 2021
Archived FY2021 Latest Buzz resources