The Latest Buzz with G&C Accounting
Grants and Contracts (G&C) Accounting is hosting a monthly information session to provide post award research news and updates to the Georgia Tech research community. Our next session will be held virtually on Tuesday, June 27th. Please register for the session using the link below. If you would like to view our past session please navigate to our website: grants.gatech.edu -> Training -> The Latest Buzz with G&C Accounting. We look forward to seeing you!
Link to Register.
May 22, 2023
For Presentation Slides (PDF),
For Recorded Session.
| Topic | Presenter | Recording start |
| Research Stats, RI Sponsored Programs, PI Articles, YE Close – Dates to Note | Josh Rosenberg | 0:00:15 |
| 2023 Audit Plan for Sponsored Projects | Jodi Geary | 0:08:32 |
| CPFs: Key Points, Review/Approve Change Position Funding, EDRs: Key Points, Review/Approve Express Direct Retro, Over 90 Day Salary Cost Transfer, Revised Over 90 Day Salary Cost Transfer Form, List of Ad Hoc Approvers, Commitment Accounting Update | Terryl Barnes | 0:13:08 |
| G&C Invoicing Process Overview, Where to view invoices, New Policy on Prior Year Salary Cost Transfers | Glenn Campopiano | 0:28:24 |
| Backup Documentation for Invoices, Backup Documentation for AirPlus/Travel Inc | Douglas Feller | 0:36:25 |
| How to Find a New Award Line (Demo) | Samuel Guzak | 0:40:17 |
| NIH Salary Cap Reminders, Effort Reporting – ASRs, Monthly WAF and Grant Management | Jonathon Jeffries | 0:47:28 |
| Honorariums - Key Information, Cost Transfers – Questionnaire/Do’s & Don’ts, Cost Transfers – Reason Compliance Denies Cost Transfers | Charles Derricotte III | 0:51:52 |
| Workday Business Process Downtime for FY2023 Year-End Close, May - Aug 2023 Workday Maintenance Schedule | Amy Zhang | 1:02:40 |
| Training Updates | Rob Roy | 1:04:24 |
April 25, 2023
For Presentation Slides (PDF),
For Recorded Session.
ForQ&A.
| Topic | Presenter | Recording start |
| Research Stats, RI Sponsored Programs, PI Articles | Josh Rosenberg | 0:00:06 |
| Subaward Numbers, Process Flow of Subawards, Invoicing Process, CHECKLIST FOR REVIEWING SUBRECIPIENT INVOICES, What OSP Checks, What the Department/PI checks, Helpful Tip- Workday Inbox Filter | Sheree Posey / Candice Gray | 0:08:15 |
| Over 90 Day Salary Cost Transfer, Revised Over 90 Day Salary Cost Transfer Form, Commitment Accounting Update | Terryl Barnes | 0:25:25 |
| 2 CFR 200 Definitions of Budget Period and Period of Performance., New Policy on Prior Year Salary Cost Transfers, Grants and Contracts Accounting Office Hours | Glenn Campopiano | 0:34:22 |
| Fringe Rates (4) at Georgia Tech, Fringe Rate Proposal Process, Resident Instruction Full Fringe Rate Comparisons, Resident Instruction Grad Health Rate Comparisons, GT/GTRI Exchange of Services/Admin Study, FY 24 F&A Rate Proposal | Jonathon Jeffries | 0:46:24 |
| Descriptions for SABER Reports, Grants & Contracts Cost Share Exception Report (LITE), Sponsor Expenditure Profile Report (LITE), Sponsor Profile Report (LITE) | Amy Zhang | 0:58:46 |
| Training Updates | Rob Roy | 1:07:35 |
March 27, 2023
For Presentation Slides (PDF),
For Recorded Session.
ForQ&A.
| Topic | Presenter | Recording start |
| Research Stats, RI Sponsored Programs, PI Articles | Josh Rosenberg | 0:00:36 |
| Keys to Success: Change Position Funding, List of Ad Hoc Approvers, List of Ad Hoc Approvers: Export Visible and Download, Over 90 Day Salary Cost Transfer | Terryl Barnes | 0:08:15 |
| 90 Days to Year End, New Policy on Prior Year Salary Cost Transfers, Project Accounting | Glenn Campopiano | 0:22:56 |
| 24th Financial Research Administration Conference – FRA Conference, University Decisions that Impact the F&A Rate Calculation, NSF Payments and Analytics Branch - Post Award Financial Processes, Fringe Benefit Primer and Panel Discussion, NIH Update, Defining & Documenting Financial Compliance for Complex Costs | David Lyons | 0:27:22 |
| OMB Request for Information (RFI) | Jonathon Jeffries | 0:46:24 |
| FY22 Department Certifications, FY22 Department Certifications, Service Center Accounting | Andrew Chung | 0:51:01 |
| Supplemental Pay– Results, Admin Supplemental Pay - Ret Elig - Faculty (for AFA) – (Account 516255) - Employee Awards – (Account 561400), Supplemental Pay - Non-Retirement Eligible & Retirement Eligible – (Faculty & Staff) – (Account 516XXX-526XXX), Supplemental Pay Accounts, Supplemental Pay Accounts | Charles Derricotte III | 1:00:52 |
| How to schedule a report in workday | Amy Zhang | 1:10:36 |
| Training Updates | Josh Rosenberg | 1:16:57 |
February 23, 2023
For Presentation Slides (PDF),
For Recorded Session.
| Topic | Presenter | Recording start |
| Research Stats, RI Sponsored Programs, PI Articles | Josh Rosenberg | 0:00:16 |
| List of Ad Hoc Approvers, Navigation for Ad Hoc Approvers, Funding Supplemental Pay, Transferring Supplemental Pay, Over 90 Day Salary Cost Transfer | Terry Barnes | 0:09:54 |
| New Policy on Prior Year Salary Cost Transfers, Open Purchase Order Obligations on Closed Awards, Advance Project (Grant) Numbers | Glenn Campopiano | 0:19:27 |
| Effort Reporting – Georgia Tech Effort Reporting, The Monthly WAF and Grant Management, Electronic Workload Assignment, What can Departments do to Help? Participant Support vs Other Direct Costs | Jonathon Jeffries | 0:26:08 |
| Training Updates | Josh Rosenberg | 0:36:42 |
January 23, 2023
For Presentation Slides (PDF),
For Recorded Session.
| Topic | Presenter | Recording start |
| Research Stats, RI Sponsored Programs, PI Articles | Josh Rosenberg | 0:00:24 |
| Carry Forward of Un-obligated Budget Balances, Research Subjects vs. Participant Support, Budget Overruns Effect on Invoicing & Reporting | Glenn Campopiano | 0:08:43 |
| Sponsored Award Closeouts, Financial Closeout for Sponsored Projects, Department Responsibilities, G&C Responsibilities, Resources | Douglas Feller | 0:15:57 |
| Corporate and International Contracting, What is an SSA?, SSA Compliance Analysis, Should the Bursar or GTRC process the SSA? | Jonathon Jeffries | 0:26:51 |
| G&C Website Updates, Life Cycle of Award Page, The Latest Buzz Training Topics, Grants and Contracts Home Page, The Latest Buzz Registration Link | Amy Zhang | 0:44:15 |
| Training Updates | Rob Roy | 0:49:52 |
December 20, 2022
For Presentation Slides (PDF),
For Recorded Session.
| Topic | Presenter | Recording start |
| Research Stats, RI Sponsored Programs, PI Articles | Josh Rosenberg | 0:00:35 |
| OneUSG Connect 6.36 December 2022 Release, Over 90 Day Salary Cost Transfer & Form, Additional Resources | Terryl Barnes | 0:06:40 |
| Grant Lines and Budget Revisions, Travel Expenses | Glenn Campopiano | 0:17:15 |
| Annual Statement of Reasonableness, Service Center Compliance Risk | Andrew Chung | 0:23:10 |
| Sandia Awards – Best Practices, Cost Transfers – Key Information, Do’s and Don’ts, Questionnaire, Reason Compliance Denies Cost Transfers | Charles Derricotte III | 0:30:22 |
| Workday and Reporting Updates, SABER PEB | Amy Zhang | 0:39:55 |
| Training Updates | Josh Rosenberg | 0:05:50 |
November 29, 2022
For Presentation Slides (PDF),
For Recorded Session,
ForQ&A.
| Topic | Presenter | Recording start |
| Research Updates and Stats, RI Sponsored Programs, PI Articles | Josh Rosenberg | 0:00:20 |
| OneUSG Connect 6.36 December 2022 Release, Supplemental Pay with Change Position Funding Transaction, Over 90 Day Salary Cost Transfer & Form | Terryl Barnes | 0:09:15 |
| Cost Share – Cost Share Certification, Carryforward | Douglas Feller | 0:18:00 |
| Grants and Contracts Closeouts: Things to look for, Past Term Expenses, Open Obligations by Company - CR, Subaward Invoices, Fixed Price Awards | David Lyons | 0:24:15 |
| Cost Accounting: General Updates, Stats | Jonathon Jeffries | 0:36:45 |
| Drill-To Report Links for Saber reports | Amy Zhang | 0:43:15 |
| Training Updates | Rob Roy | 0:45:15 |
October 25, 2022
For Presentation Slides (PDF),
For Recorded Session,
ForQ&A.
| Topic | Presenter | Recording start |
| Research Updates and Stats, RI Sponsored Programs, PI Articles | Josh Rosenberg | 0:00:05 |
| Commitment Accounting Reminders, New Approval Workflow, Commitment Accounting Office Hours, Additional Resources | Terryl Barnes | 0:10:50 |
| Sponsored Award Budget Revisions New Cost Share Exception Report, Project Accounting Office Hours | Glenn Campopiano | 0:16:00 |
| Annual Statement of Reasonableness and , Facilities and Administrative Reports | Jonathon Jeffries | 0:24:05 |
| 2.1.6 – P.I Minimum Effort: Policy, Testing, Observations and Best Practices | Charles Derricotte III | 0:30:15 |
| Workday and Reporting Updates, Upcoming | Amy Zhang | 0:33:30 |
| Training Updates | Rob Roy | 0:36:50 |
September 20, 2022
For Presentation Slides (PDF),
For Recorded Session,
ForQ&A.
| Topic | Presenter | Recording start |
| Research Updates and Stats, RI Sponsored Programs, PI Articles | Josh Rosenberg | 0:00:25 |
| Commitment Accounting Reminders, CPFs: Key Points, Review/Approve Change Position Funding, EDRs: Key Points, Review/Approve Express Direct Retro, Additional Resources | Terryl Barnes | 0:08:25 |
| New Cost Share Exception Report, Project Accounting Office Hours | Glenn Campopiano | 0:24:25 |
| Cost Accounting Updates - ASRs | Jonathon Jeffries | 0:32:15 |
| SCARV - Service Center Annual Rate Validation, Service Center Billing | Andrew Chung | 0:34:15 |
| Meet the G&C Compliance Team, Quality Assurance Verification FY23, Focused Salary Reviews | Charles Derricotte III | 0:41:10 |
| How to request Workday Security Roles | Amy Zhang | 0:44:50 |
| Training Updates | Rob Roy | 0:48:35 |
August 23, 2022
For Presentation Slides (PDF),
For Recorded Session.
| Topic | Presenter | Recording start |
| Research Updates and Stats, RI Sponsored Programs, PI Articles | Josh Rosenberg | 0:00:10 |
| FY2023 Position Funding Review, Invalid Funding Report, CPFs: Key Points, EDRs: Key Points, Additional Tools, OneUSG Connect 6.34 Release - Notes | Terryl Barnes | 0:10:30 |
| Sandia National Lab, The eWaf and Grant Management, Cost Share, Carryforward (Carryover)– what does it mean?, Office Hours | Glenn Campopiano | 0:28:05 |
| Annual Statement of Reasonableness, Institutional Base Salary (IBS), Audits | Jonathon Jeffries | 0:36:50 |
| Institutional Base Salary (IBS) – Results, Supplemental Pay - Non-Retirement Eligible & Retirement, Eligible, Admin Supplemental Pay, Relocation Assistance, Housing, Allowance, Salaries - Faculty Overload | Charles Derricotte III | 0:45:00 |
| Drill-To Report Links are available for SABER-PEB, Workday 2022 R2 release update | Amy Zhang | 0:52:05 |
| Training Updates | Rob Roy | 0:54:50 |
July 21, 2022
For Presentation Slides (PDF),
For Recorded Session,
ForQ&A.
| Topic | Presenter | Recording start |
| Research Updates and Stats, RI Sponsored Programs, PI Articles | Josh Rosenberg | 0:00:10 |
| Commitment Accounting FY2023 EDR Stats, FY2023 Position Funding, Invalid Funding Report, CPFs: Key Points, EDRs: Key Points, Additional Tools | Ana Sahasrabudhe | 0:12:00 |
| Project Accounting Updates, New Policy on Prior Year Salary Cost Transfers, Office Hours | Doug Feller | 0:28:05 |
| Annual Statement of Reasonableness, FY22 Space Survey and F&A Rate Study, Cost Calculation, Calculating the Organized Research Cost Rate, | Jonathon Jeffries | 0:34:30 |
| Award Process History, Updated Custom Validations Related to Award End Date in Workday | Amy Zhang | 0:48:20 |
| Training Updates | Rob Roy | 0:50:45 |
July, 2021 to June, 2022
Archived FY2022 Latest Buzz resources
January, 2021 to June, 2021
Archived FY2021 Latest Buzz resources