Project Accounting

project accountings

The Project Accounting group is responsible for financial management of sponsored awards and grants from point of award through close-out (excluding GTRI & GTF).

  • Establish awards and grants in GT’s accounting system
  • Manage invoicing and financial reporting to sponsors
  • Maintain and manage financial and demographic data in Georgia Tech’s Financial Grants Management System (Workday)
  • Process ServiceNow requests
  • Provide audit support

Cost Accounting and Compliance 

compliance

Cost Accounting and Compliance is responsible for the establishment of Institute rates, financial reporting (Institute-level) and effort reporting. Conduct reviews of expenditures charged to sponsored awards to ensure financial compliance.

  • Prepare annual experienced and projected Institute Facilities & Administrative (Indirect cost) rates and fringe benefits rates cost studies and reports; prepare Service Center rate studies for campus units.
  • Negotiate Institute Facilities & Administrative (indirect cost) rates, fringe benefits rates, and Service Center charge rates.
  • Prepare Georgia Institute of Technology and GTRC cost accounting disclosures
  • Develop financial compliance program processes and reporting for transactions posted to sponsored projects based on 2 CFR 200
  • Manage federal and state sponsored program direct, indirect and system audits and responses
  • Administer periodic testing of transactions in accordance with federal requirements, policies and procedures
  • Respond to sponsor program reviews and site visits
  • Provide audit support

Systems and Reporting

group of people

Systems and Reporting maintains the Institute’s Grants Management System and Reports and also manages the Grants and Contracts Accounting website.

  • Facilitate month-end and year-end close for Grants and Contracts Accounting
  • Maintain the Grants Management System and reports:
  • Provide the Sponsored Award Budget and Expense Report (SABER)
  • Manage the Project Expense and Budget Report (PEB) legacy
  • Provide Exception reports
  • Design, develop, and maintain the portfolio of reports related to sponsored activity
  • Manage the Grants and Contracts Accounting website
  • Process ServiceNow requests
  • Provide audit support

Board of Regents Sponsored Programs

Tech Tower

Board of Regents (BOR) Sponsored Programs manages the financial aspects of selected sponsored programs awarded to the BOR, including the preparation and maintenance of financial records and reports in the same manner as other sponsored programs managed in the Office.

  • Review and approve new proposals, subcontracts, and amendments to sponsored agreements to the Office of Sponsored Programs
  • Manage financial transactions for BOR Sponsored Projects and Cost Share projects
  • Prepare monthly, quarterly, and annual financial reports as required
  • Participate in BOR management and program meetings as required to accomplish assigned work
  • Prepare Facilities & Administrative Rate Study for BOR Central Office as required for Sponsored Programs