There are many different types of reports that sponsors may require. Below is a listing of the common reports for sponsors, along with information about when they are required, who prepares them, and who submits them.
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Report Name
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Description
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Frequency/Timing
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Prepared by:
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Submitted by:
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Federal Financial Report (SF-425) and General Financial Reports
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Report showing cash received (versus disbursed), expenditures by both the sponsor and recipient, and direct versus indirect expenditures.
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Monthly, Quarterly, Annually, and Final
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Grants & Contracts
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Grants & Contracts
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Program Income (NSF)
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Report showing income earned by an awardee that is directly generated by a supported activity or earned due to NSF funding.
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Annually
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Grants & Contracts
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Grants & Contracts
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Scholarship & Fellowship Financial Reports
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Reports detailing expenditures incurred on scholarship/fellowship awards.
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Monthly, Quarterly, Annually, and Final
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Bursar’s Office
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Bursar’s Office
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Programmatic (Technical, Progress) Reports
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Reports which provide information to the sponsor as to the work performed and accomplishments to date by the PI.
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Depends on award Terms & Conditions
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PI
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PI
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Tangible Personal Property Report (SF-428)
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Includes information related to tangible personal property (equipment and supplies),
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Depends on award Terms & Conditions
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Property Control & PI
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Property Control & PI
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Final Certification Property Inventory
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Documentation reflecting the University’s closeout inventory of real and personal property provided by Sponsor or partially or wholly acquired with project funds.
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Quarterly AND end of performance
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Property Security
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OSP Closeout Department
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IP Disclosure
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Submission of any new discoveries, inventions, or materials by the PI.
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End of performance and/or as needed
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OSP, OTL, & PI
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OSP, OTL, & PI
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Release and Assignment
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Legal documents that explain the fiscal relationship between the University and sponsor after the award ends
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End of performance after all fiscal obligations are met
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OSP Closeout Department
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OSP Closeout Department
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Final Invention/ Patent Certification
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Documentation of any process, use, article of manufacture or composition of matter conceived or first actually or constructively reduced to practice in the course of the Research
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End of performance
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OSP Closeout Department
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OSP Closeout Department
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Classified Material Certificate
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Documentation of any classified document or technical item, equipment, installation, device or weapon either manufactured or in a process of manufacture, as well as the components used, for their manufacture, containing classified Information.
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End of performance
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Research Security
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OSP Closeout Department
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Acronyms used in the table: OSP = Office of Sponsored Programs, OTL = Office of Technology Licensing, PI = Principal Investigator
If you have any questions regarding the contents of this article, please contact Josh Rosenberg at josh.rosenberg@business.gatech.edu.
October, 2022
